Avoiding the mistake of thinking you need a complex QMS software to scale

Denis Machoka addresses misconceptions in QMS, emphasizing the value of easily accessible information for compliance. He challenges the notion that larger, more complex systems are inherently better, suggesting that simplicity and efficiency should be the focus.

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Transcript

00:00 - 00:10
I think I think one of the things that any quality manager, if you're looking at this, the first thing you want to know is it's really two things.

00:10 - 00:30
What type of information is available, where it's located and how I can get it to make decisions. Really, that's the most important part. That information that you're looking for is going to help you become compliant one way or another. You're going to use that information to help you become compliant. So where does it located? How is it accessed?

00:30 - 00:59
How the ease of finding it? So you always looking at balancing, trying to balance where that information is located and how you are going to use it? There's a misconception. I'm trying digressing here for a second. There's a little misconception that you have to have these complex systems in order for you to manage an organization. Right. There's a concept that at the end of the day, you need to have this big document and systems and all of these for organizations.

00:59 - 01:21
But if you look at the facts and the things on the ground and really what you're trying to accomplish is to know your data very well so you can make informed decisions, that's what you're trying to do. How do you get that data? You need to have a system that is easy to get that data, easy to navigate, easy to get what you're looking for.

01:21 - 01:43
So you can be compliant because the ultimate goal of any business is to be compliant. So why would we make that job difficult if our goal is to be compliant, then let's make the easy way of getting compliant the fastest way, the easiest way to get there, the most direct way to get there. And I think Unifize can do that.

01:43 - 01:59
Allows you to have that collaboration without multiple systems, without a lot of IT loggings and a lot of management. It eliminates all of that and takes all that conversation within the system and that was significantly helpful in what we did.

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Transcript

But what we've known from what I experience was, is we were able to get there with the system. We still there with the system. The system has what is needed to provide us what we're looking for, because every company, admittedly, is trying to get compliant. If we educate people, if we get people the education that they need and to get over the fear factor, I think 90% of those things can be resolved because most people will go to what they're most familiar with.What I worked with from a different company, but they're not willing to sit down and look at what the demographics are saying. People are into social media now. People are moving fast into fast paced world. But technologies are still antiquated. So there's a disconnect here, right? So while we're moving at a fast pace at home with dragging at work, so why can't we continue that speed while we at work?If your supplier has issues and you're not informed on time, you want to have an alternate supplier in place. If your suppliers are not qualified, you may not know that that needs to happen. And so when you have an integrated system that speaks to itself and is giving you all this data, you literally have the pulse of the organization in your hands as an executive at a money bound access.

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