Handling artwork revisions with Unifize

In this video, Erica describes the artwork management process within her organization and how Unifize plays a crucial role in it. She begins by explaining that the artwork process doesn't start in Unifize but is incorporated once the artwork is approved. Unifize then becomes the repository for the final versions, ensuring that everyone accesses the correct and latest artwork for each product. Erica elaborates on the pre-Unifize procedure, including revisions and approvals from print suppliers. She uses Unifize to verify the currentness of documents, flagging any discrepancies, especially with revisions received from suppliers. This system prevents printing errors and ensures accuracy. Furthermore, Unifize's documentation feature allows Erica to trace back the history of revisions, understanding the reasons behind each change. This video highlights Unifize's effectiveness in managing and tracking artwork revisions, ensuring quality control and accuracy in the production process.

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Transcript

00:00 - 00:09
Well, actually the our system in terms of artwork, it doesn't start in Unifize.

00:09 - 00:17
It actually starts outside of Unifize in terms of, I guess you want to say the flow, the process approval for it when we have our approved artwork. That's when we place it into Unifize.

00:17 - 00:28
So, for example, if someone needs the final version of a particular product in terms of their artwork, we'll look in Unifize and we know for certain that that's the final version.

00:28 - 00:35
So however, prior to that, there's a different procedure. So once artwork goes through the procedure in terms of any type of revision and such, we have our files that are somewhat final files for that particular product.

00:44 - 00:48
And once we send them to print to our print supplier, once they receive the files, they'll send it to us to approve the actual proof just to make sure everything is correct and so on and so forth.

00:57 - 01:08
So there are some occasions where they may send the incorrect revision or, you know, it could be something that could be possibly, you know, an error on the proof.

01:08 - 01:18
So I kind of utilize Unifize to make sure that everything is current. And then if there isn't something that's current, that's kind of like a red flag.

01:18 - 01:29
So, you know, most certainly if it's coming from the print supplier and it's not the correct revision, that's a red flag because we don't want them to print, not the correct, the not correct revision for a particular product.

01:29 - 01:36
Everything is just that is documented in Unifize.

01:36 - 01:49
And even if I need to go back and say, okay, well, why was this revised or, this particular artwork, what happened here? What why are we on revision four as opposed to revision three? I can actually, in Unifize it's documented. You can see what the changes are along the way as well. So that's very helpful as well.

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Transcript

But what we've known from what I experience was, is we were able to get there with the system. We still there with the system. The system has what is needed to provide us what we're looking for, because every company, admittedly, is trying to get compliant. If we educate people, if we get people the education that they need and to get over the fear factor, I think 90% of those things can be resolved because most people will go to what they're most familiar with.What I worked with from a different company, but they're not willing to sit down and look at what the demographics are saying. People are into social media now. People are moving fast into fast paced world. But technologies are still antiquated. So there's a disconnect here, right? So while we're moving at a fast pace at home with dragging at work, so why can't we continue that speed while we at work?If your supplier has issues and you're not informed on time, you want to have an alternate supplier in place. If your suppliers are not qualified, you may not know that that needs to happen. And so when you have an integrated system that speaks to itself and is giving you all this data, you literally have the pulse of the organization in your hands as an executive at a money bound access.

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